Berkshires Arts Festival 2024

Berkshires Ats Festival 

JULY 5• 6 • 7   |  2024

Hi Everyone,

See you all soon!

All booth assignments have been made and are final.

We did our best to accommodate your requests.

 

BOOTH ASSIGNMENTS

SITE MAP

DOWNLOAD E-CARD HERE 

 

 

PURCHASE TICKETS FOR YOUR CLIENTS 

You may purchase discount tickets for $7.00 each regular adult admission is $15.00. If you invite clients, we strongly suggest you reserve/purchase tickets for them in advance.

Purchase your discounted tickets HERE.

Tickets for your guests will be held at Will Call at the ticket booth.

 

BOOTH SIGNS & BADGES: 

 Deadline June 15  SUBMIT NOW! 

 

FURNITURE RENTAL: 

ORDER HERE     Deadline June 15:  

 

MARKETING:

We have expanded our digital marketing footprint this year to reach more people who will be in town for the weekend. 

NEW! Rather than our usual postcard, we are printing 6,000 brochures with dozens of impressive images. This will have a more powerful impact than our usual oversized postcard.

 WHERE DO THEY GO?  We will distribute them to 60-80 hotels, inns, and motels. OUR POSTERS and BROCHURES will be placed everywhere and anywhere.

 

TANGLEWOOD

The BSO ( Boston Symphony ) opens on Friday, July 5. Our best years have been when opening night coincides with our weekend!

The Tanglewood crowd is our customer.

 

Tanglewood Schedule:

Wednesday, July 3 and Thursday, July 4: James Taylor

Friday, July 5, Boston Symphony Orchestra opens at 8 pm

Saturday, July 6: Boston Symphony Orchestra Broadway Today

 

NEW this year... The Butterfly Tent.

A Fundraiser to save the Monarch Butterfly. Everyone loves to feed them.

The tent will have hundreds of live butterflies, plants, and flowers, and there should be many families who might not ordinarily attend. 

Join us in the Butterfly Tent, a unique volunteering opportunity to help save the Monarch Butterfly. If you or someone you know can spare some time, even an hour, to assist with butterfly feeding activities, we would greatly appreciate your support.

  

SHOW SCHEDULE

MOVE IN & SET-UP: 

Set-up this year will be on Wednesday & Thursday 

 Wednesday, July 3, 9 am - 5 pm

 Thursday, July 4, 9 am-5 pm. 

No arrivals after 5 pm. Grounds close at 7pm.

There is no Friday Morning setup.

  

SHOW HOURS

Friday, July 5: 10 am – 6 pm SHOW
Satuday, July 6: 10 am – 6 pm SHOW
Sunday, July 7: 10 am – 5 pm SHOW

 

SHOW BREAKDOWN

Sunday, July 7:  7-–9pm  Vehicles will not be brought on-site until the public has left the grounds.

 

Access to the grounds 8:30 am Daily.

All Vehicles must be removed from the site by 9 am each day.

 

MOVE-IN: REGISTRATION

Upon arrival, please pull up to the front entrance to register. You will see our banner. Most of you can pull your vehicles up to your booths to unload. AAM staff will direct you to your booth.

 

DIRECTIONS

Ski Butternut is located at 380 State Rd., Route 23 in Great Barrington, Mass, and just 10 minutes from the intersection at Rte 7. 

DIRECTIONS

 

 ACCOMMODATIONS:

 If you still need to make your reservations, make them now. July 4th is the busiest holiday weekend in the Berkshires. For reasonable accommodations, look in the town of Lee, which is about 20 minutes away and has several motels, followed by Pittsfield, about 35 minutes away, or try Airbnb.com outside the immediate area.

Visit: www.berkshires.org for additional information on the Berkshires!

NEW!  East Rock Inn a newly renovated 18 room motel just down the road from Ski Butternut is now open!  They are offering us a 15% discount off the regular rates Use code “ARTIST15”.     Book direct here:  EastRockInn.com

 

There is free camping for exhibitors on the Butternut site. There are no showers and no hook-ups. Bathrooms are located in the lower lodge. Showers are available at the local community center just around the corner in Great Barrington for $7.00/day. Community Center info: www.berkshiresouth.org

If you plan on camping at Butternut, please sign up for a camping authorization pass at set-up. 

  


ARTISTS IN TENTS

TENTED EXHIBITOR ELECTRICITY ALERT: Maximum wattage is 500 watts

FANS ARE NOT PERMITTED INSIDE THE TENTS DUE TO INSUFFICIENT POWER.

You are responsible for opening & closing the tent sides daily.

Do NOT Remove Tent Sides; instead, roll Back Flaps

 

ARTISTS IN THE UPPER LODGE

The upper lodge has carpeting. air-conditioning, and restrooms

 

 ARTISTS IN THE LOWER LODGE

The floor is concrete, and the space will remain cool.

 

 ARTISTS OUTDOORS

**Please remember to bring shims if you are outdoors or in the tent due to some uneven ground conditions.**

 


BOOTH SIGNS & BADGES

Each Exhibitor will receive a booth sign and two badges. The second badge will read “Artist Assistant.” unless a name is specified HERE. 

 

CELL SERVICE & WIFI

Cellular service varies depending on where you are on the grounds and your service provider. Verizon works very well in most of the area. Telephones are located in both lodges. Public WiFi is available on-site.

 

ELECTRICITY

OUTDOOR BOOTHS: Electricity is available for demonstrating artists only.  

TENTED BOOTHS:  500 watts of electricity included. 500 Watts Max. No Fans allowed.

 UPPER & LOWER LODGES: 500 watts of electricity included.

 

MEDICAL EMERGENCIES

An EMT will be on-site in the building adjacent to the ticket booth.

 

PARKING

You will receive parking instructions upon arrival. The upper lodge's indoor and outdoor artists can park at the rear of the lodge and up the mountain during the show. Please do not block dumpsters.

There is NO PARKING on the show grounds behind the booths.

 

RESTROOMS:

Restrooms, water fountains, and phones are located inside the upper lodge and the lower lodge.

 

SALES TAX/ MA

Mass Sales Tax is 6.25%. All participating artists should register for sales tax certificates. Registration can take 4 to 6 weeks or longer. Artists may register online or by mail. Request the application, and if or when you receive it Keep a copy. Call 617-887-6367 for an application.

If registering online, visit https://www.mass.gov/dor/. Under Businesses, follow the link labeled Registered, Filing, and Reporting, then Help & Resources and click on Starting & Registering a Business. Artists registering online will need form TA-1. If you apply and don’t receive the certificate before the show, do not be concerned - as long as you have completed the application.

Clothing under $175 per item is fully exempt from the state sales tax.

 

SECURITY

 24 Hour Security will be provided. The upper lodge will be locked overnight. Please take the usual precautions in securing your booth. Exhibitors are solely responsible for their exhibits, artwork, and personal belongings.

 

Show Guide Advertising- is now Closed

There is no better way to start your sales rolling than with an ad in our show guide. Our show grounds are expansive, and when our guests arrive, they open the show guide to see who's who, and there you are!

 A great photo will guide them to your booth and guarantee that you will always be front and center and easy to find.

More Info Here:   Show Guide Advertising Order Form 

 Please do not wait. We have limited space and some very avid advertisers.

 

 Questions? Call, email, or text.

 Warm Regards.

Richard & Joanna Rothbard, Directors 

 Richard cell: 845.661.1221 | Joanna cell: 845.661.8951

joanna@americanartmarketing.com or richard@americanartmarketing,com

 

American Art Marketing