Updated 6/21
Hi Everyone,
See Set Up Schedule Hours Below.
Please let us know your Arrival Day HERE
Safe Travels & See You All Soon!
PURCHASE TICKETS FOR YOUR CLIENTS
You may purchase discount tickets for $7.00 each regular adult admission is $15.00. If you invite clients, we strongly suggest you reserve/purchase tickets for them in advance.
Purchase your discounted tickets HERE.
Tickets for your guests will be held at Will Call at the ticket booth.
FURNITURE RENTAL:
ORDER HERE Deadline June 15:
MARKETING:
We have expanded our digital marketing footprint this year to reach more people who will be in town for the weekend.
NEW! Rather than our usual postcard, we are printing 6,000 brochures with dozens of impressive images. This will have a more powerful impact than our usual oversized postcard.
WHERE DO THEY GO? We will distribute them to 60-80 hotels, inns, and motels. OUR POSTERS and BROCHURES will be placed everywhere and anywhere.
TANGLEWOOD
The BSO ( Boston Symphony ) opens on Friday, July 5. Our best years have been when opening night coincides with our weekend!
The Tanglewood crowd is our customer.
Tanglewood Schedule:
Wednesday, July 3 and Thursday, July 4: James Taylor
Friday, July 5, Boston Symphony Orchestra opens at 8 pm
Saturday, July 6: Boston Symphony Orchestra Broadway Today
NEW this year... The Butterfly Tent.
A Fundraiser to save the Monarch Butterfly. Everyone loves to feed them.
The tent will have hundreds of live butterflies, plants, and flowers, and there should be many families who might not ordinarily attend.
Join us in the Butterfly Tent, a unique volunteering opportunity to help save the Monarch Butterfly. If you or someone you know can spare some time, even an hour, to assist with butterfly feeding activities, we would greatly appreciate your support.
MOVE IN & SET-UP:
Set-up this year will be on Wednesday & Thursday
Wednesday, July 3, 9 am - 5 pm
Thursday, July 4, 9 am-4 pm.
No arrivals after 5 pm on Wednesday and 4 pm on Thursday.
There will be no one to direct you to your booth after this time.
You may remain on-site to set up your booth until dark.
UPPER LODGE EXHIBITORS
Upper Lodge will be locked at 6pm on Wed & Thurs.
*There is no Friday Morning setup.
SHOW HOURS
| Friday, July 5: | 10 am – 6 pm | SHOW |
| Satuday, July 6: | 10 am – 6 pm | SHOW |
| Sunday, July 7: | 10 am – 5 pm | SHOW |
SHOW BREAKDOWN
| Sunday, July 7: 7-–9pm | Vehicles will not be brought on-site until the public has left the grounds. |
Access to the grounds 8:30 am Daily.
MOVE-IN: REGISTRATION
Upon arrival, please pull up to the front entrance to register. You will see our banner. Most of you can pull your vehicles up to your booths to unload. AAM staff will direct you to your booth.
DIRECTIONS
Ski Butternut is located at 380 State Rd., Route 23 in Great Barrington, Mass, and just 10 minutes from the intersection at Rte 7.
ACCOMMODATIONS:
If you still need to make your reservations, make them now. July 4th is the busiest holiday weekend in the Berkshires. For reasonable accommodations, look in the town of Lee, which is about 20 minutes away and has several motels, followed by Pittsfield, about 35 minutes away, or try Airbnb.com outside the immediate area.
Visit: www.berkshires.org for additional information on the Berkshires!
NEW! East Rock Inn a newly renovated 18 room motel just down the road from Ski Butternut is now open! They are offering us a 15% discount off the regular rates Use code “ARTIST15”. Book direct here: EastRockInn.com
There is free camping for exhibitors on the Butternut site. There are no showers and no hook-ups. Bathrooms are located in the lower lodge. Showers are available at the local community center just around the corner in Great Barrington for $7.00/day. Community Center info: www.berkshiresouth.org
If you plan on camping at Butternut, please sign up for a camping authorization pass at set-up.
ARTISTS IN TENTS
TENTED EXHIBITOR ELECTRICITY ALERT: Maximum wattage is 500 watts
FANS ARE NOT PERMITTED INSIDE THE TENTS DUE TO INSUFFICIENT POWER.
You are responsible for opening & closing the tent sides daily.
Do NOT Remove Tent Sides; instead, roll Back Flaps
ARTISTS IN THE UPPER LODGE
The upper lodge has carpeting. air-conditioning, and restrooms
ARTISTS IN THE LOWER LODGE
The floor is concrete, and the space will remain cool.
ARTISTS OUTDOORS
**Please remember to bring shims if you are outdoors or in the tent due to some uneven ground conditions.**
BOOTH SIGNS & BADGES
Each Exhibitor will receive a booth sign and two badges. The second badge will read “Artist Assistant.” unless a name is specified HERE.
CELL SERVICE & WIFI
Cellular service varies depending on where you are on the grounds and your service provider. Verizon works very well in most of the area. Telephones are located in both lodges. Public WiFi is available on-site.
ELECTRICITY
OUTDOOR BOOTHS: Electricity is available for demonstrating artists only.
TENTED BOOTHS: 500 watts of electricity included. 500 Watts Max. No Fans allowed.
UPPER & LOWER LODGES: 500 watts of electricity included.
MEDICAL EMERGENCIES
An EMT will be on-site in the building adjacent to the ticket booth.
PARKING
You will receive parking instructions upon arrival. The upper lodge's indoor and outdoor artists can park at the rear of the lodge and up the mountain during the show. Please do not block dumpsters.
There is NO PARKING on the show grounds behind the booths.
RESTROOMS:
Restrooms, water fountains, and phones are located inside the upper lodge and the lower lodge.
SALES TAX/ MA
Mass Sales Tax is 6.25%. All participating artists should register for sales tax certificates. Registration can take 4 to 6 weeks or longer. Artists may register online or by mail. Request the application, and if or when you receive it Keep a copy. Call 617-887-6367 for an application.
If registering online, visit https://www.mass.gov/dor/. Under Businesses, follow the link labeled Registered, Filing, and Reporting, then Help & Resources and click on Starting & Registering a Business. Artists registering online will need form TA-1. If you apply and don’t receive the certificate before the show, do not be concerned - as long as you have completed the application.
Clothing under $175 per item is fully exempt from the state sales tax.
SECURITY
24 Hour Security will be provided. The upper lodge will be locked overnight. Please take the usual precautions in securing your booth. Exhibitors are solely responsible for their exhibits, artwork, and personal belongings.
Show Guide Advertising- is now Closed
There is no better way to start your sales rolling than with an ad in our show guide. Our show grounds are expansive, and when our guests arrive, they open the show guide to see who's who, and there you are!
A great photo will guide them to your booth and guarantee that you will always be front and center and easy to find.
More Info Here: Show Guide Advertising Order Form
Please do not wait. We have limited space and some very avid advertisers.
Questions? Call, email, or text.
Warm Regards.
Richard & Joanna Rothbard, Directors
Richard cell: 845.661.1221 | Joanna cell: 845.661.8951
joanna@americanartmarketing.com or richard@americanartmarketing,com
